Effective Date: 02/04/2025
Last Updated: 02/04/2025

This Privacy Policy explains how we collect, use, share, and protect personal information when you use our website and services. We are committed to protecting the privacy of both employers and employees, in accordance with international data protection regulations including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).

1. Information We Collect
From Employers:

• Company name and contact information

• Hiring requirements and job descriptions

• Billing and payment details

• Communication logs

From Employees:

• Name, contact info, resume/CV

• Job and educational history

• Government-issued ID or work eligibility documentation

• Background check and reference details (if applicable)

• Bank information (for payroll)

• Emergency contact info

Automatically Collected (Website Visitors):

• IP address, browser type, device info

• Pages visited and time spent

• Cookies and tracking data (see Section 7)
   

2. How We Use Your Information
We use your information to:

• Facilitate employment placements

• Communicate about job openings or candidate matches

• Process payments, salaries, and benefits

• Comply with legal, tax, and regulatory obligations

• Improve website experience and performance

• Send marketing communications (with consent)
   

3. Legal Basis for Processing (GDPR)
We process personal data under the following lawful bases:

• Consent

• Contractual necessity

• Legal obligation

• Legitimate interest (e.g., job placement services)
   

4. Sharing Your Information
We do not sell personal data. We may share data with:

• Employers (relevant candidate profiles only)

• Employees (relevant job details only)

• Background check and payroll service providers

• Government or legal authorities when required

• IT and cloud hosting partners (under confidentiality agreements)
   

5. Data Retention
We retain personal data only for as long as needed for recruitment, compliance, or business operations. When no longer needed, data is securely deleted or anonymized.

6. Your Rights
Depending on your location, you may have the right to:

• Access your personal information

• Correct inaccuracies in your data

• Request deletion of your information

• Restrict or object to processing

• Data portability (receive your data in a structured format)

• Withdraw consent at any time

To exercise any of these rights, contact us at:
info@prolinkstaffing.com

7. Cookies & Tracking Technologies
Our website uses cookies and similar technologies to enhance your experience. Cookies collect data such as:

• Browser type and version

• Time spent on pages

• Preferences and settings

You can control cookie settings through your browser or use our cookie banner to opt in/out.

Types of cookies used:

• Essential Cookies (required for site function)

• Analytics Cookies (track website usage)

• Marketing Cookies (only with consent)
   

8. Data Security
We implement appropriate technical and organizational safeguards to protect personal data against unauthorized access, loss, or misuse. These include:

• Secure servers and encryption

• Access controls and data backups

• Employee confidentiality agreements

9. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for their privacy practices. Please review their privacy policies before submitting any personal information.

10. Children’s Privacy
Our services are not intended for children under 16. We do not knowingly collect information from minors. If you believe a child has submitted data, contact us to have it deleted.

11. International Transfers
Your data may be stored or processed outside your country of residence. We ensure adequate protection for international data transfers as required by law.

12. CCPA – California Privacy Rights
If you're a California resident, you have the right to:

• Know what personal information we collect and why

• Request access to your personal data

• Request deletion of your personal data

• Opt-out of the sale of personal data (We do not sell data)

To submit a CCPA request, email us at [Insert Email Address].

13. GDPR – EU Privacy Rights
If you're in the EU, you have enhanced rights under the GDPR, including data portability and the right to lodge a complaint with your local Data Protection Authority.

14. Updates to This Policy
We may update this Privacy Policy to reflect changes in our services or legal requirements. Updates will be posted on this page with a revised effective date. Continued use of our services means you accept the changes.

15. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us:
ProLink Staffing
📧 Email: info@prolinkstaffing.com
📞 Phone:+1 (707) 867-8585
📍 Address: Santa Rosa, CA 95403